BAAS03-2023-02088-Office Assistant I-Thermopolis
Salary:
$15.
66 - $17.
40 HourlyLocation :
Thermopolis, WYJob Type:
Full TimeJob Number:
2023-02088Department:
049-Field OperationsOpening Date:
10/18/2023Description and Functions Open Until Filled GENERAL DESCRIPTION:
Provide the highest standard of customer service while performing various administrative and clerical duties, which assist in the agency's operations and processes.
Human Resource Contact:
307-777-6097
Essential Functions:
The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.
Prepares proofreads and edits routine correspondence, reports, tables, and records.
Processes and reviews routine paperwork and/or enters data into a department log or database.
Maintains department records system, including filing, scanning, retrieving, archiving documents, researching files, etc.
Prepares and collects timesheets for department or office.
Makes arithmetic calculations; prepares and codes billings; verifies receipts.
Greets and directs a high volume of visitors, deliveries, and the general public.
Makes calls and answers telephones and may route calls to appropriate staff.
With appropriate information, responds to requests for information, makes referrals, and resolves customer complaints.
This may involve research or agency specialized knowledge.
Processes and distributes all incoming mail; prepare mailings.
Orders, receives, stores, and distributes supplies; maintains inventory.
Maintains calendars, makes appointments and travel arrangements arrange meeting rooms.
Provides customer service, as they are often the first point of contact for an agency.
Assist staff with travel arrangements.
Maintains files and reference manuals/materials.
Performs some functions such as monitoring budgets, expenses, purchase orders, contracts, or preparing vouchers.
Because of the specialized nature of the job, may be required to train/guide others in an agency-specific process.
Monitors pertinent office equipment such as computers, phone systems, etc.
, coordinating maintenance, etc.
Reviews and verifies data.
Responsible for assisting in the review, research, and development of material and documents.
Explains or interprets procedures.
Qualifications PREFERENCES:
Preference may be given to applicants who are detail-oriented, multi-task capable, organized, and able to prioritize.
Preference may be given to applicants who are good communicators, both verbally and written.
Preference may be given to applicants who have customer service experience.
KNOWLEDGE:
Knowledge of office procedures, filing, alphabetizing, English language, and arithmetic.
Knowledge of modern office practices, procedures, and equipment.
Knowledge of word processing, spreadsheet, and email programs.
Knowledge of assembling, sorting, and distributing documents.
Knowledge of reviewing and editing documents for accuracy and completeness.
Knowledge of methods used to tactfully deal with the public.
Knowledge of telephone etiquette and coordinating telephone and visitor traffic.
Knowledge of preparation of records, reports, and correspondence.
Knowledge of agency policies and procedures.
MINIMUM
Qualifications:
Education:
High School Diploma
Experience:
0-2 years of progressive work experience (typically in Business Office Communications) OR Education & Experience Substitution:
1-3 years of progressive work experience (typically in Business Office Communications)Certificates, Licenses, Registrations:
NoneNecessary Special Requirements PHYSICAL WORKING CONDITIONS:
Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
Special physical demands are not required to perform the work.
NOTES:
FLSA:
Non-exempt All positions within the Department of Family Services will require a background information check, including the taking of fingerprints, which will be completed through the Wyoming Department of Criminal Investigation, the Department of Family Services, and the Federal Bureau of Investigation for every successful applicant.
Supplemental Information 049-Department of Family Services - Field OperationsClick to view the State of Wyoming Classification and Pay Structure.
URL:
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path.
Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families.
Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end.
the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.
There are many benefits to living and working in Wyoming.
Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few! to learn more!01 (AA) Which of the following best describes your highest completed level of education to date or within the next three (3) months? (Transcripts may be required.
) High School Diploma/GED/or Equivalent Some college Coursework, No Degree Received Associate's Degree Associate's Degree and additional coursework Bachelor's Degree Bachelor's Degree and additional coursework Master's Degree Master's Degree and additional coursework Doctorate Degree Doctorate Degree and additional coursework None of the Above 02 (AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3) months? (Transcripts may be required.
) 45
Quarter hours/30
Semester hours 90
Quarter hours/60
Semester hours 136
Quarter hours/91
Semester hours 180
Quarter hours/120
Semester hours 225
Quarter hours/150+Semester hours N/A 03 (BAAS03) Which of the following best describes your work experience in Business or Office Communications? Experience definition:
(This experience includes, but may not be limited to, the following:
business office communications, more specifically clerical, administrative, receptionist, or other similar office experience.
) No relevant experience, but willing to learn.
Less than one (1) year of relevant experience.
One (1) to less than three (3) years of relevant experience.
Three (3) or more years of relevant experience.
04 (AA) Describe your relevant experience below.
05 Are you detail-oriented, multi-task capable, organized, and able to prioritize? Yes No 06 Are you a good communicator, both verbally and written? Yes No 07 Do you have Customer Service experience? Yes No 08 (A) Where did you hear about this opportunity? Government Jobs @www.
governmentjobs.
com/careers/wyoming Indeed LinkedIn Zip Recruiter Wyoming Workforce Center Other job sites (Wyoming at Work, Monster, etc.
) Social Media (Facebook, Twitter, etc.
) Newspaper/Newsletter Advertisement Career Fair Human Resources Division Friend or Acquaintance (Not State Employee) Current State Employee Other 09 (A) If you selected Current State Employee please provide the employee's first and last name, and include the department they work for, if known.
This employee may be eligible for a Referral bonus.
10 (AA) If you answered Other, please tell us where you heard about this opportunity.
11 (AA) VETERANS' PREFERENCE DISCLOSURE:
PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans' preference.
If you are not a current employee of the State of Wyoming, to be eligible to receive veterans' preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application.
I have read and understand the veterans' preference disclosure.
Yes No I am not a veteran 12 (AA) VETERANS' PREFERENCE:
If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veteran's military service, and wish to claim veterans' preference, please attach the appropriate documentation substantiating your claim.
Indicate below your appropriate veterans' preference status.
By requesting veterans' preference, you are certifying that you meet the statutory requirements as described in the above disclosure.
Current State Employee Veteran - DD214 Attached Disabled Veteran (10% or more) - DD214 and Veteran's Disability Determination Attached Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached None of the above 13 (AA) Please be advised that an incomplete application WILL NOT be considered for employment.
An attached resume' is not required and is not an acceptable substitution for a completed application.
Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States.
Learn more about E-Verify, including your rights and responsibilities at https:
//www.
uscis.
gov/e-verify.
I have read and understand the above statement.
Yes No Required Question Recommended Skills Arithmetics Assembly And Installation Attention To Detail Calculations Communication Curiosity Estimated Salary: $20 to $28 per hour based on qualifications.
$15.
66 - $17.
40 HourlyLocation :
Thermopolis, WYJob Type:
Full TimeJob Number:
2023-02088Department:
049-Field OperationsOpening Date:
10/18/2023Description and Functions Open Until Filled GENERAL DESCRIPTION:
Provide the highest standard of customer service while performing various administrative and clerical duties, which assist in the agency's operations and processes.
Human Resource Contact:
307-777-6097
Essential Functions:
The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.
Prepares proofreads and edits routine correspondence, reports, tables, and records.
Processes and reviews routine paperwork and/or enters data into a department log or database.
Maintains department records system, including filing, scanning, retrieving, archiving documents, researching files, etc.
Prepares and collects timesheets for department or office.
Makes arithmetic calculations; prepares and codes billings; verifies receipts.
Greets and directs a high volume of visitors, deliveries, and the general public.
Makes calls and answers telephones and may route calls to appropriate staff.
With appropriate information, responds to requests for information, makes referrals, and resolves customer complaints.
This may involve research or agency specialized knowledge.
Processes and distributes all incoming mail; prepare mailings.
Orders, receives, stores, and distributes supplies; maintains inventory.
Maintains calendars, makes appointments and travel arrangements arrange meeting rooms.
Provides customer service, as they are often the first point of contact for an agency.
Assist staff with travel arrangements.
Maintains files and reference manuals/materials.
Performs some functions such as monitoring budgets, expenses, purchase orders, contracts, or preparing vouchers.
Because of the specialized nature of the job, may be required to train/guide others in an agency-specific process.
Monitors pertinent office equipment such as computers, phone systems, etc.
, coordinating maintenance, etc.
Reviews and verifies data.
Responsible for assisting in the review, research, and development of material and documents.
Explains or interprets procedures.
Qualifications PREFERENCES:
Preference may be given to applicants who are detail-oriented, multi-task capable, organized, and able to prioritize.
Preference may be given to applicants who are good communicators, both verbally and written.
Preference may be given to applicants who have customer service experience.
KNOWLEDGE:
Knowledge of office procedures, filing, alphabetizing, English language, and arithmetic.
Knowledge of modern office practices, procedures, and equipment.
Knowledge of word processing, spreadsheet, and email programs.
Knowledge of assembling, sorting, and distributing documents.
Knowledge of reviewing and editing documents for accuracy and completeness.
Knowledge of methods used to tactfully deal with the public.
Knowledge of telephone etiquette and coordinating telephone and visitor traffic.
Knowledge of preparation of records, reports, and correspondence.
Knowledge of agency policies and procedures.
MINIMUM
Qualifications:
Education:
High School Diploma
Experience:
0-2 years of progressive work experience (typically in Business Office Communications) OR Education & Experience Substitution:
1-3 years of progressive work experience (typically in Business Office Communications)Certificates, Licenses, Registrations:
NoneNecessary Special Requirements PHYSICAL WORKING CONDITIONS:
Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
Special physical demands are not required to perform the work.
NOTES:
FLSA:
Non-exempt All positions within the Department of Family Services will require a background information check, including the taking of fingerprints, which will be completed through the Wyoming Department of Criminal Investigation, the Department of Family Services, and the Federal Bureau of Investigation for every successful applicant.
Supplemental Information 049-Department of Family Services - Field OperationsClick to view the State of Wyoming Classification and Pay Structure.
URL:
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path.
Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families.
Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end.
the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.
There are many benefits to living and working in Wyoming.
Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few! to learn more!01 (AA) Which of the following best describes your highest completed level of education to date or within the next three (3) months? (Transcripts may be required.
) High School Diploma/GED/or Equivalent Some college Coursework, No Degree Received Associate's Degree Associate's Degree and additional coursework Bachelor's Degree Bachelor's Degree and additional coursework Master's Degree Master's Degree and additional coursework Doctorate Degree Doctorate Degree and additional coursework None of the Above 02 (AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3) months? (Transcripts may be required.
) 45
Quarter hours/30
Semester hours 90
Quarter hours/60
Semester hours 136
Quarter hours/91
Semester hours 180
Quarter hours/120
Semester hours 225
Quarter hours/150+Semester hours N/A 03 (BAAS03) Which of the following best describes your work experience in Business or Office Communications? Experience definition:
(This experience includes, but may not be limited to, the following:
business office communications, more specifically clerical, administrative, receptionist, or other similar office experience.
) No relevant experience, but willing to learn.
Less than one (1) year of relevant experience.
One (1) to less than three (3) years of relevant experience.
Three (3) or more years of relevant experience.
04 (AA) Describe your relevant experience below.
05 Are you detail-oriented, multi-task capable, organized, and able to prioritize? Yes No 06 Are you a good communicator, both verbally and written? Yes No 07 Do you have Customer Service experience? Yes No 08 (A) Where did you hear about this opportunity? Government Jobs @www.
governmentjobs.
com/careers/wyoming Indeed LinkedIn Zip Recruiter Wyoming Workforce Center Other job sites (Wyoming at Work, Monster, etc.
) Social Media (Facebook, Twitter, etc.
) Newspaper/Newsletter Advertisement Career Fair Human Resources Division Friend or Acquaintance (Not State Employee) Current State Employee Other 09 (A) If you selected Current State Employee please provide the employee's first and last name, and include the department they work for, if known.
This employee may be eligible for a Referral bonus.
10 (AA) If you answered Other, please tell us where you heard about this opportunity.
11 (AA) VETERANS' PREFERENCE DISCLOSURE:
PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans' preference.
If you are not a current employee of the State of Wyoming, to be eligible to receive veterans' preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application.
I have read and understand the veterans' preference disclosure.
Yes No I am not a veteran 12 (AA) VETERANS' PREFERENCE:
If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veteran's military service, and wish to claim veterans' preference, please attach the appropriate documentation substantiating your claim.
Indicate below your appropriate veterans' preference status.
By requesting veterans' preference, you are certifying that you meet the statutory requirements as described in the above disclosure.
Current State Employee Veteran - DD214 Attached Disabled Veteran (10% or more) - DD214 and Veteran's Disability Determination Attached Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached None of the above 13 (AA) Please be advised that an incomplete application WILL NOT be considered for employment.
An attached resume' is not required and is not an acceptable substitution for a completed application.
Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States.
Learn more about E-Verify, including your rights and responsibilities at https:
//www.
uscis.
gov/e-verify.
I have read and understand the above statement.
Yes No Required Question Recommended Skills Arithmetics Assembly And Installation Attention To Detail Calculations Communication Curiosity Estimated Salary: $20 to $28 per hour based on qualifications.
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